Create a productive work environment: do more work in a shorter time

We are in turbulent times, both in an economic and technical point of view. For this reason, the economy and effective use of technology are of great importance. US studies show that the average employee in the office environment spends about 40 hours in training and meetings every month. During this period that corresponds to a complete working week, it is often not possible that people affected work in a productive way. Complicated and useless work processes make working days difficult, not only when working independently, but also in teamwork. For this reason, it is extremely important to create a productive work environment.

Analysis of investments and needs: where are the deficits, how are improvements possible?

Millions of people all over the world spend many hours of their lives in an office. It is in the interest and interest of the employer that employees carry out tasks in the fastest and most qualitative way possible. Productivity is influenced by many factors, including the internal climate, noise and lighting. Employees should first perform an adventhip analysis and check if and where there are problems. So you have to think about how you can solve them.

lighting

Light is the most important point for greater productivity. Studies show that human performances are the most in the morning, slowly flattened at noon and reach its bass at night. The reason for this is the production of the cortisol stress hormone, which is excited by the light of the day, which shakes and focuses on humans. However, the daylight is not sufficiently available in many offices, so artificial light must help. Day white lighting needs about 5,600 Kelvin, the hot white light (3,000 Kelvin) has a relaxing effect and is suitable for the rooms in which employees become breaks.

Internal climate

A healthy internal climate in the workplace [PDF; 476 KB] contribute to the fact that employees can feel good and work productively. High temperatures in summer and cold in winter reduce performance, lead to dissatisfaction and health in danger. Especially in the moments in which the summer heat begins, the topic of air conditioning is discussed a lot: are you harmful to health or do you contribute to comfort at work?

The ambient temperature in the German offices is said to be between 17 and 20 degrees Celsius. But the internal temperature must be based on the external temperature: the difference must not be greater than six to eight degrees. If external is 35 degrees, the internal temperature must not be less than 27 degrees. A difference in temperature too large not only underlines the circulation, but also the cold air dries the mucous membranes and therefore makes people more susceptible to bacteria and viruses.

Noise

Taste tinkling, radio that sing, strong conversations and the annoying sound of the printer: they all influence a person’s performance. Basically, each person tries to move annoying noises from their conscience. However, he bases further work to his body, which leads to premature fatigue and weakness in concentration. The sound level in an office should therefore not exceed the value of 70 dB (a).

In order to minimize noise pollution, it makes sense to welcome photocopiers and laser printers and ink jet in separate rooms. In addition, all work rooms should have floors, blankets, furniture and windows.

The workplace: only the essential elements

The desk is the central workplace of an office employee. Unfortunately, things are far from productive here: countless notes are glued to the monitor and forget there, the files are on the table on the table and somewhere under the chaos of the card you can definitely find breakfast from two weeks ago. It should be clear that you cannot work productive in such an environment. So it applies:

• The most necessary should be found only on the desk:
  • Pin
  • Notes
  • Marker
  • etc.
• Anyone who works with the files every day should order them in a special cabinet.
• Also pay attention to the topic of ergonomy:
  • The correct positioning of the monitor avoids excessive reflections and contrasts with the background.
  • An ergonomic chair makes the seat comfortable and protects the back.
  • With a height adjustable desk you can adapt it to the size of your body and then ensure you comfortable job.

Create gadgets with changes to productivity machines

Not only can the office be optimized, but also the PC, smartphone and tablet, everything you use for daily work. Many of these devices are far from practical in their standard version. However, they can be used productively with suitable apps.

Tasks of homework

• Produceev: a list of things to do free with all essential basic functions. Activities can be synchronized through all platforms (iOS, Android, Mac, Windows).
• Wonderlist: a list of things to do free visually very captivating. It also covers the Kindle Fire platform and offers a web version.

Time management

• Wieldy: a manager of the list of things to do based on the principle of «doing things». The software requires at least Windows XP and is also available as a portable version.
• Manictime: This software stores the start and end time of the programs used and therefore records your service duration.

Communication

• Skype: free software for IP telephony, which is now owned by Microsoft. It is available for all common operating systems for computers and smartphones.
• Thunderbird: free software for simple and -mail management.

Search information

• The restaurant: the column is available as an application for Windows computers.
• Wikipedia: The largest encyclopedia in the world has developed its applications for its portal and is available, among other things, as a Windows 8 application.

File management

• Dropbox: the most famous online storage service in the world with its native application is ideal for work in the group.
• Evernote: application for the creation and synchronization of notes. Practically each file can be archived in a paid Evernote account.

Documents processing

• LibreOffice: an Open Office -based office package.
• Notipad ++: a free alternative to Windows integrated editor. It offers numerous extra functions such as the highlighting of the syntax, the completion of the car and much more.

Useful

• TeamViewer: Allows remote computers remote maintenance via the network or internet.
• Total commander: a popular alternative to Windows Explorer, who simplifies productive work.

Home-Office: Selbes Prinzip, Andere Problems

During the digital era, it is not uncommon for people to work from home. You created an office at home and do your job without having to leave the house. The basic principle for productivity is the same described above, but at home there are some obstacles that are not found in the office:

• Delete the distractions: take a walk with the dog, help your neighbors with gardening or turn briefly and listen to music: there are many productivity killers in the Ministry of the Interior. With the correct setting of the office you can turn off, but a large portion of cars -contollo is needed. As a general rule, the Ministry of the Interior must resemble such a look, without a welcoming sofa, game consoles, etc.-so it also works with productivity in the Ministry of the Interior.
• Private life and work: many people do not understand that it makes no difference if you work at home or in the office – you have to carry out the same activities in the same period. You have to clarify this to everyone in his life – this also includes the family.
• Study yourself: there are rules to break them. The situation is similar to the Ministry of Interior. No matter how many rules you have set for yourself, at some point break one or the other. It is important to look at yourself and learn how to better deal with the situation.
• Corresponding equipment: not only the immediate environment can limit productivity, but the incorrect equipment also represents an obstacle. For example, if you print tons of text pages every day and choose an ink jet printer, he loses time and money. In this case, a laser printer would be a better choice. The differences between a ink jet printer and the laser printer are explained here in this article. Of course, other devices can also limit productivity: a game developer who works with a PC we cheer the chest will take more time for his work. It can compensate for the investment in a powerful device due to its consequent savings.

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